Assumption: Reminder: board time is a non-renewable
resource ... Don't let it be wasted!
So,
how do we enhance the time spent in board or committee meetings?
Here
are 12 possibilities:
1. Never hold a meeting
without an agenda.
2. Agendas should have a
precise starting and ending times ...
·
I
normally start meetings at something like 9:59 (rather than 10) and post
adjournment times as 2:59 (rather than 3).
·
My
clients started referring to this as “Central Drake Time.”
3. List mission prominently
on agenda.
4. Show strategy or work
plan element of each item on agenda.
5. Use a consent agenda ...
·
Routine
items (minutes, committee reports, metrics, financial reports) can be placed in
consent and assumed approved unless a director wants it added to the discussion
agenda.
·
Place key strategic items at beginning of the
agenda.
6. Find time on agenda for
board members to "check in" with what they are observing that relates
to the association. Some call this an
environmental scan.
7. Take time in meeting to
celebrate organization victories.
8. Words matter ...
establish a culture to eliminate negative words that stifle creativity. Enough already of “playing devil's advocate.”
9. Before any brainstorming,
play “the yes, but game” (ask me and I’ll explain) or other similar exercises
to open up minds.
10. Ensure that board
creates a self-evaluation annually. Use
a survey tool that allows them to share concerns honestly.
11. Ensure committees have
clear assignments/roles and be sure they don't overstep.
12. Ensure board members
clearly understand their legal & fiduciary responsibilities.
So, what is this list missing? What has worked for you and your association boards?
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